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Travel Camp

Travel Camp Coordinator

• Travel Camp
• Sleepy Hollow Elementary
• Administrator

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Camp Dates

Travel Camp Coordinator

About the role
The Travel Camp Coordinator plans and leads off-campus trip operations for older campers. You’ll build itineraries, book vendors, manage budgets and logistics, supervise staff, and ensure every trip is safe, inclusive, on time, and fun. This is a supervisory role that reports to the Camp Director.

Responsibilities

• Plan calendars and itineraries; secure vendors, tickets, waivers, and schedules; prepare contingency/rain plans.
• Lead daily trip briefings; assign staff roles; manage rosters, headcounts, communication, and timing.
• Coordinate boarding/deboarding, site rules, hydration/heat guidance, and emergency readiness.
• Communicate professionally with families, vendors, and staff; handle escalations and follow-up.
• Oversee documentation: incident/accident reports, behavior notes, and parent contacts.
• Manage trip kits (first-aid, emergency cards, radios), receipts, and basic budget tracking.
• Monitor conditions and venues; report hazards/maintenance; uphold sanitation and allergy protocols.
• Meet or exceed ACA practices and Virginia child day program licensing standards.
  Be punctual, prepared, and flexible; perform other duties as assigned by the Camp Director or designee.
• Understand that duties/schedules may be adjusted by the Camp Director (or designee) to meet program needs.

Preferred Qualifications

• Experience coordinating youth field trips/travel programs and supervising staff.
• MAT (or able to obtain), Pediatric First Aid/CPR, and strong risk-management judgment.
• Excellent logistics, vendor coordination, and family communication skills.
• Organized, calm under pressure, and comfortable outdoors/onsite all day.

Eligibility: Must be 21+ by the first day of employment and able to pass required background/screening checks per School and Virginia regulations.