Policies & FAQs
Please find our updated policies and FAQ’s below. We are incredibly excited that you are interested in joining us for Summer 2023 and we cannot wait for the summer to get underway! If you have any further questions, please feel free to contact us at firstname.lastname@example.org.
What are the hours of the programs?
Program hours are the same at all three campuses with drop-off starting at 9:00 AM and pick up beginning at 4:00 PM. At our Congressional Campus, Extended Hours Program (EHP) is available 7:00-9:00 and/or 4:30-6:00 for and additional fee.
What is the cancellation policy?
- Changes may be made at no charge if the total number of sessions remains the same or is increased.
- Final payment and registration lock in date is 5:00 PM on May 15th. No refunds or credits will be given for changes due to work/vacation schedules, illness or issues after 5:00 PM on May 15th.
- For cancellations between registration date and May 15th, full refunds will be given, minus your $100 registration fee and $100 per camp deposit.
What will my camper do in this camp?
We are excited to have a variety of programs available in 2023, at our Congressional Campus, Sleepy Hollow Elementary and St. Agnes Campus. We invite you view our Find a Camp where you can filter by location to learn more about our variety of offerings.
Do you have to commit to the full session?
While your camper does not have to attend every day of the program, there is no prorated refund for only attending a portion of the session.
Will the pool be open?
Our brand new Rameika Aquatic Center opened in June 2022 and has been an incredible hit with our campers and staff. On campus programs will swim daily weather permitting.
Can we visit the campus before signing up for camp?
We do plan to host tours of the outdoor facilities and can schedule those by contacting the camp office.
Do you offer lunch and snacks?
Lunch and snacks are available to all of our campers, however you are more than welcome to pack your own. Please see the Lunch and snacks sections of the website and brochure for more information.
I registered my child(ren) for one of the waitlists. When will I hear if they got into the camp or not?
Many of our camps fill up quickly after registration opens, in which case we open up a waitlist for the camps in question. If you register for the waitlist and your campers turn comes up to join the camp, we will contact you to confirm that you would, in fact, still like to join the camp. There is no official date that we cut off waitlist movement, as we could contact you at any point up until the Thursday before the session begins. If you would like to know your camper(s) placement on the waitlist, you can contact the camp office. If you register for only waitlists, and not any actual camps, we still charge the $100 registration fee. In the event that your camper does not attend any camp with us over the summer, we will refund your registration fee.
How are campers divided into groups?
Campers in the Great Adventures through Senior divisions are placed in co-ed groups based on age and the grade they will be entering in the fall. Travel, specialty, and athletic camp programs are already designated for limited age ranges.
Can campers be in a group with their friends?
Our goal at Congressional Camp is for every camper to make new friends as well as strengthen the friendships that are already in place. (On the registration site, enter your login and click on the ” 2023 Health Form & Pick up Authorization”, at the bottom of the page, there is a box where you can fill out your grouping requests.) Requests for campers to be placed in the same group must be made in writing and must be made by both/all parties involved. While grouping campers, every effort is made to maintain a balance of gender and new and returning campers. We cannot group campers together if they are not registered in the same program and/or division. While we will make every effort to honor mutual grouping requests, we cannot guarantee them.
Is a nurse on campus during camp hours?
Yes. During hours of operation, a registered nurse and/or clinic aide is on campus to help safeguard children’s health. We have one nurse stationed at the Great Adventures/ ECP Building and one stationed at the Main School Building for Rising 1-9th graders.
When do I need to send in my health forms?
For ALL campers, the Congressional Camp “2023 Health History Form and Pickup Authorization” must be completed in order for the registration to be considered complete. This will be available via your online account. In addition, all campers must have their most up-to-date Immunization Records on file in the Camp Office.
For campers in the Great Adventures division, the Virginia School Health Form must also be signed and dated by a physician and submitted no later than June 1st.
When do I need to send in my proof of ID documentation?
Proof of identification document must accompany the application of each new camper. If you do not wish to send the proof of identity original document in the mail, please bring it to the Camp Office. A staff member will fill out a verification form and hand the document back to you. You may also complete paperwork at one of our Open Houses, as well. This verification is due no later than May 1st.
Can my camper bring medication to camp?
Yes. Authorization forms are required for the administration of prescription and over-the-counter medications. Any medications being sent to camp will be kept in the nurse’s office and must be in their original containers bearing the pharmacy label. Over the counter medication must also be in its original container with the original label and directions for use. For medical forms and information on our camp nurses, please visit our camp nurse page.
Are Great Adventures campers required to be potty trained before camp?
While we do require all of our campers to be potty trained prior to the start of camp, our counselors are well aware that it is a process each child manages individually. Our youngest campers are frequently provided with reminders, scheduled potty breaks, and have a toilet in their classroom. Classrooms are not equipped with changing stations for diapers or pull-up training pants and we do ask that these items stay at home. Accidents, however, are common- particularly in the first few days as counselors and campers get adjusted to each other’s schedule. If your camper is in a routine at home, we certainly encourage you to share that information with the counselors for everyone’s combined benefit. Working with parents, our goal is for every camper to have a successful summer.
Is there a camp uniform?
Campers are required to wear a Congressional Camp t-shirt each day to camp. These shirts are available in three colors orange, green and white. They are available for sale starting in May thru the summer.